Contract Administrative Assistant - Brooks Area

Torxen Oil & Gas Ltd. is currently looking for qualified candidates for the role of Contract - Administrative Assistant to support the Construction team, based in the Brooks area. The successful candidate will be responsible for organizing and assisting the team with records management, presentations, report writing and other ad hoc requests. Communicating with all levels of the organization and external stakeholders, you will be comfortable working in a fast-paced ever-changing environment and can adapt quickly.

 To be successful in this role, you will be self-motivated, enthusiastic and take initiative to improve current processes and you will possess advanced skills in MS Office. You are willing to learn and develop new skills working with the Construction and Facility teams.

Key Responsibilities include but are not limited to:

  • Schedule and plan meetings, draft and distribute agendas, record meeting minutes

  • Administrative support for the Brooks Construction and Facility Engineering teams;

  • Sorting and distribution of daily mail, and courier shipments;

  • Submission of digital data submission pipeline tests/construction starts;

  • Preparation of all quality control documents and binders from Calgary engineers for Front Line Supervisors (FLS);

  • Tracking of all Facility personnel Learning Management System (LMS) tickets;

  • Fire Warden for Brooks Office;

  • Open invoice funnel for all facility engineers – review and verify coding.

  • Maintenance of Facility License Documents (FLD), including filing of extensions/notifications/amendments/cancellations;

  • Responsible for ordering all new well site signage, as well as maintaining unique well identifier (UWI) changes;

  • Gathering/reviewing all quality control documentation returned from FLS and vendors and uploading into knowledge base;

  • Forwarding all marked up red lines to drawing requests, engineers and uploading into knowledge base;

  • Tracking all material transfers, and data sheets, ensure they are sent to the Maximo group;

  • Documenting all Discontinuations and Abandonments and uploading into knowledge base.

 The ideal candidate will possess the following qualifications:

  • Detail-oriented, ability to check accuracy of work and provide consistent follow-up;

  • Effective at problem solving/trouble-shooting through accessing company resources;

  • Post-secondary education in business administration is an asset;

  • High level of organization and communication skills;

  • Advanced skills in MS Office;

  • Exceptional professionalism and demonstrates flexibility;

  • Comfortable with some ambiguity in a fast-paced, rapidly changing environment.

If you are interested in this position, please email your resume to by March 15, 2019. We thank all applicants for their interest; however, only those considered for an interview will be contacted.